Meetings on your calendar, without anyone dialing
Pitaya calls your list, finds the person who decides, checks the problem is real for them and books a short intro call straight into your calendar.
Agent (AI) Hi Dana, it's Sam, an AI assistant with Brightline IT, on a recorded line. Who handles IT for the office there?
Prospect That'd be me. What's this about?
Agent (AI) We look after IT for offices your size, so nobody loses a day to a broken laptop. Worth fifteen minutes next week?
Prospect Sure. Tuesday morning works.
Agent (AI) Tuesday at ten is open. What's the best email for the invite?
Meeting booked · Tue 10:00 · invite sent
Why this work doesn’t get done
- Your best people spend their mornings on dials that mostly ring out.
- Front desks screen you out before you reach the decision maker.
- Follow-up slips, so warm prospects go cold.
On every call
- 1
Asks for the right person
At a main line it asks by role, gets the name, and asks to be put through, or for a direct line or email when they are out.
- 2
Qualifies in one or two questions
Confirms the problem you solve is real for them before suggesting a meeting, so you do not book calls that go nowhere.
- 3
Books the time on the call
Checks your Cal.com availability live, offers two concrete times and sends the invite to the email they give.
- 4
Retries the ones it missed
Calls back no-answers later, in the prospect’s own business hours, and leaves your voicemail after the beep.
Written down after every call
Pitaya fills in these fields from each conversation and sends them to your CRM, with the recording, transcript and a summary.
- Decision maker name and role
- Direct email
- Current solution
- Meeting time
- Why now
These are a starting point: add any field you want captured.
Hear this kind of call on your own phone:
Calling you now…
Pick up and play along: ask questions, push back, say you’re busy.
That’s a Pitaya call.
Your own agent sounds like that, calling your prospects about what you sell.
Questions
Which calendars does it book into? +
Cal.com, live on the call. With anything else, Pitaya takes the agreed time and email and sends them to your CRM or inbox through Zapier, Make, n8n or a webhook, so your team sends the invite.
What happens when the decision maker is out? +
It gets their name and the best way to reach them, schedules a callback for the time the front desk suggests, and tries again then.
More ways teams use Pitaya
Let Pitaya make tomorrow’s calls
Set it up today and hear your first calls this afternoon. 7-day free trial with 60 call minutes.